Employee Referral Program

How do I refer someone to a position participating in the ERP?

Determine if the position is participating in the ERP:

1. Log in to Workday
2. Navigate to the Jobs Hub
3. Select "Positions in the Employee Referral Program"

Submit your referral:

• Refer to the System Guide for Referring Employees [pdf] for by step-by-step instructions.

How do I include my open position in the ERP?

If you are a hiring manager interested in including your position in the program, please indicate your interest when completing the Staff Position Hiring Request form for a new requisition, or contact your recruiter. Refer to the Quick Guide for Hiring Managers [pdf] for an overview of the process.

Eligible Positions:

• Regular full-time or part-time staff positions
• Fixed-term staff positions with an anticipated assignment duration of six months or longer

Ineligible Positions:

• Staff positions in the Software Engineering Institute (SEI), National Robotics Engineering Center (NREC) or Rwanda
• Adjunct, intern, transitional graduate/extern, postdoctoral associate/fellow, Temporary Employment Service (TES), student worker or sponsored project positions

Who is eligible to receive an ERP reward?

All CMU staff members, except those identified below, are eligible to receive an employee referral reward. Please note that while SEI positions are not eligible to participate in the ERP, SEI employees are eligible to receive a referral reward payment as a result of referring an external candidate to an ERP participating position.

Staff members ineligible to receive an ERP reward:

• Staff members in the AVP-HR supervisory organization
• Staff members in Rwanda
• Any individual directly involved in the recruiting, interviewing or selection/hiring process for the position
• Immediate family members of the referred individual; immediate family includes a spouse or registered domestic partner, child, parent, sibling, grandchild, grandparent, parent-in-law and sibling-in-law
• Members of the Executive Management Team or University Leadership Council

For those eligible to receive the employee referral reward:

• The position the referred applicant applied to must be participating in the program;
• The applicant must list the referring CMU staff member's name, email and/or Andrew ID as the referral source during time of application;
• The referred applicant cannot be an existing or former staff member or a temporary/contingent worker performing work for CMU;
• The referring employee must complete the Workday endorsement process (if applicable); and
• The referred applicant/hire must complete their provisional period.

How do ERP reward payments work?

Provided the eligibility requirements are met, the employee referral reward will be issued to the eligible CMU staff member listed as the referral source in the next available pay period following the completion of the provisional period. Please note that this reward is subject to applicable taxes.

• If the new hire/referred staff member separates from the university prior to the completion of the provisional period, no payment will be made.
• The referring staff member (i.e., the staff member listed on the application as the referral source) must be an active employee at the time of the referral and at the conclusion of the new hire's provisional period to receive payment.
  • If you are on a leave of absence when an employee your referred as a part of the ERP completes their provisional period, you may still be able to receive your reward. These instances are evaluated by the Leaves team on a case-by-case basis.
• Reward amounts are determined by hiring managers based on their budget. We encourage hiring teams to be thoughtful in determining a reward amount. The reward should incentivize and recognize the referring employee.