Google Groups Settings by Use Case
Depending on what setup you're looking for, you may want to enable different settings in Google Groups. Review our table below for guidance on settings for common use cases.
|
|
Collaborative Inbox |
Distribution List |
Forum |
Newsletter Sign-ups |
Permissions |
Welcome message |
No |
Yes |
Yes |
Yes |
No |
Enable additional Google Groups features |
Collaborative inbox |
No additional features |
No additional features |
No additional features |
No additional features |
Enable shared labels for this group |
Yes |
No |
Yes |
No |
No |
Who can see group |
Group members |
Group members |
Organization members* |
Organization members* | Group members |
Who can join group |
Invited users only |
Organization users* only |
Organization users* only |
Organization users* can ask | Invited users only |
Allow external members |
Off |
Off |
Off |
Off | Off |
Who can view conversations |
Group members |
Group members |
Group members |
Group members | Group managers |
Who can post |
Entire organization |
Group members |
Entire organization |
Entire organization | Group managers |
Who can view members |
Group managers |
Group managers |
Group managers |
Group managers | Group managers |
Identification required for new members |
Either display name or organization profile |
Either display name or organization profile |
Either display name or organization profile |
Either display name or organization profile | Either display name or organization profile |
Who can contact group owners |
Group members |
Group members |
Entire organization |
Entire organization | Group members |
Who can view member email addresses |
Group managers |
Group managers |
Group managers |
Group managers | Group managers |
Allow Email Posting |
Yes |
No |
Yes |
No | No |
Allow web posting |
Yes |
No |
Yes |
No | No |
Conversation history |
On |
On |
On |
On | Off |
Who can reply privately to authors |
Group members |
Group members |
Entire organization |
Group members | Group managers |
Who can attach files |
Group members |
Group managers |
Entire organization |
Group managers | Group managers |
Who can moderate content |
Group members |
Group managers |
Group managers |
Group managers | Group managers |
Who can moderate metadata |
Group managers |
Group managers |
Group managers |
Group managers | Group managers |
Who can post as group |
Group managers |
Group managers |
Group managers |
Group managers | Group managers |
Default sender |
Author's address |
Group address |
Author's address |
Group address | Author's address |
Message moderation |
No moderation |
Moderate messages from non-members |
No moderation |
Moderate all messages | Moderate all messages |
New member restrictions |
No posting restrictions for new members |
No posting restrictions for new members |
Newer member posts are moderated |
New members cannot post | New members cannot post |
Spam message handling |
Moderate and notify content moderators |
Moderate and notify content moderators |
Moderate and notify content moderators |
Moderate and notify content moderators | Moderate and notify content moderators |
Rejected message notification |
On |
On |
On |
On | On |
Subject prefix |
No |
Yes |
Yes |
Yes | No |
Email footer |
No |
Yes |
Yes |
Yes | No |
Auto replies |
No |
Yes - inside organization* |
Yes - inside organization* |
Yes - inside organization* | No |
Post replies to |
All group members |
Group managers only |
All group members |
Group managers only | Group managers only |
Conversation mode |
On |
On |
On |
On | Off |
Who can manage members |
Group managers |
Group managers |
Group managers |
Group managers | Group managers |
Who can modify custom roles |
Group managers |
Group managers |
Group managers |
Group managers | Group managers |
Custom roles |
Group managers |
Group managers |
Group managers |
Group managers | Group managers |
*Organization members are any CMU affiliates.