Carnegie Mellon University

Google Groups Settings by Use Case

Depending on what setup you're looking for, you may want to enable different settings in Google Groups. Review our table below for guidance on settings for common use cases.

 

Collaborative Inbox

Distribution List

Forum

Newsletter Sign-ups

Permissions

Welcome message

No

Yes

Yes

Yes

 No

Enable additional Google Groups features

Collaborative inbox

No additional features

No additional features

No additional features

No additional features

Enable shared labels for this group

Yes

No

Yes

 No

 No

Who can see group 

Group members

Group members

Organization members*

Organization members* Group members

Who can join group

Invited users only

Organization users* only

Organization users* only

Organization users* can ask Invited users only

Allow external members

Off

Off

Off

Off Off

Who can view conversations

Group members

Group members

Group members

Group members Group managers

Who can post

Entire organization

Group members

Entire organization

Entire organization Group managers

Who can view members

Group managers

Group managers

Group managers

Group managers Group managers

Identification required for new members

Either display name or organization profile

Either display name or organization profile

Either display name or organization profile

Either display name or organization profile Either display name or organization profile

Who can contact group owners

Group members

Group members

Entire organization

Entire organization Group members

Who can view member email addresses

Group managers

Group managers

Group managers

Group managers Group managers

Allow Email Posting

Yes

No

Yes

No No

Allow web posting

Yes

No

Yes

No No

Conversation history

On

On

On

On Off

Who can reply privately to authors

Group members

Group members

Entire organization

Group members Group managers

Who can attach files

Group members

Group managers

Entire organization

Group managers Group managers

Who can moderate content

Group members

Group managers

Group managers

Group managers Group managers

Who can moderate metadata

Group managers

Group managers

Group managers

Group managers Group managers

Who can post as group

Group managers

Group managers

Group managers

Group managers Group managers

Default sender

Author's address

Group address

Author's address

Group address Author's address

Message moderation

No moderation

Moderate messages from non-members

No moderation

Moderate all messages Moderate all messages

New member restrictions

No posting restrictions for new members

No posting restrictions for new members

Newer member posts are moderated

New members cannot post New members cannot post

Spam message handling

Moderate and notify content moderators

Moderate and notify content moderators

Moderate and notify content moderators

Moderate and notify content moderators Moderate and notify content moderators

Rejected message notification

On

On

 On

On On

Subject prefix

No

Yes

Yes

Yes No

Email footer

No

Yes

Yes

Yes No

Auto replies

No

Yes - inside organization*

Yes - inside organization*

Yes - inside organization* No

Post replies to

All group members

Group managers only

All group members

Group managers only Group managers only

Conversation mode

On

On

On

On Off

Who can manage members

Group managers

Group managers

Group managers

Group managers Group managers

Who can modify custom roles

Group managers

Group managers

Group managers

Group managers Group managers

Custom roles

Group managers

Group managers

Group managers

Group managers Group managers

*Organization members are any CMU affiliates.